The first example of email can be found on computers at MIT in a program called MAILBOX, all the way back in 1965. Besides its advantages of sharing fast and in a direct way, there are several studies stating that average office workers receiving 110 messages a day. Given the fact that every interruption takes 20 minutes to get back, this is a major distraction and also adds to the overall stress.
I asked myself isn’t there a smarter way to communicate (discuss, argue, debate) at work? This is what I’m going through in this article.
Why email is so popular
Let’s start with why email is so popular and still used as number one communication in the vast majority of companies.
Some strengths and big advantages email has for sure is sharing fast and in a direct way to a number of people. It is location independent. A very handy feature, it keeps a record of all the…
Tools I use part III will focus on increasing your productivity in communication, grammar, deep work or study, little notes and in Google Chrome. Some of the tools you might already know but hopefully not all the features as I try to elaborate on the most helpful once. Without further ado, please enjoy the tools below.
Instant language Translation
Google Translate – play.google.com and itunes.apple.com
As this is an obvious one to translate text, many might not know about the app having on-the-fly translation using your camera. See how it work in the video.
Same goes for pictures. For example, as I am living in Denmark with not speaking Danish at all, I never had any problems reading my letters or anything in the shop with the native Google Translate. It sounds like a small thing, but if you travel or live in a foreign country, it can save your life!
Call or Video
Skype – Skype.com
As promised in part I here is the part II of tools I use and in this part, I will entirely focus on one of my most used and favourite tool called Microsoft OneNote. I use it for almost everything, you may ask “Why?! What is the big deal, I can use Microsoft Word, Google Keep, a paper block or anything else, why MS OneNote?” Yes, that is fully true but you are lacking fundamental structure and essential features that you won’t have in these tools.
Maybe the biggest feature itself is to organisation and structure inside OneNote, it keeps your work, university, private material perfectly organized, and you can get things done. If your project is growing bigger than expected, you are able to quickly restructure your notes by increasing an additional section and turn the existing section into a section group which allows you to split notes into different segments like releases, parts,…
As I’m using a lot of tools on a daily basis which makes my life easier, I’d like to share them with you. Also because lately, I recommending them more regularly to friends and co-workers. Hope you find them useful, please leave a comment if you’re using other cool tools or if you disagree with my opinion.
Some tools I got inspired by the author Tim Ferriss and his guests in his popular podcasts. Find the links at the end of this blog for more information.
Capture the time
Rescue Time – rescuetime.com
This little tool you install on each computer or smartphone you own, and it will keep track of how productive you are. It shows you what program you used, how long and you can compare days, weeks or years. If you like, you’re able to set goals for an application to not use more than X amount of hours.
I can say…
They are not cheap, but they are best! This are the new technology of headphones. They do have an active noice canceling in it. So you will not hear (or almost not) the monotonous sounds of trams, train, flight or even talking from other peoples. If you are traveling a lot or working in a shared room with more than 5 people, you have to buy them, you won’t regret it!!
I have the old one, the Bose QuietComfort 15, but I think the 25 series is even better, but not worser I hope :-).
Try it or ask me in the comment section, I will love to answer your questions.
Link zu Bose – QuietComfort 25bose quietcomfort 15
If yes, there is one best thing I used for the last time. If you listen to music while you working or study, this makes you focus on the work:
It is a music player with neuroscience based music channels, which dosen’t disturb you.
Some advertising from their website:
Stop the wrong music.
50% of us play background music while studying, working or inventing. But…it’s the wrong music! Mainstream music lowers comprehension and creates distraction because it is designed to connect with you intellectually and emotionally.
Use the right music!
Focus@will technology delivers various “Attention Amplifying” music channels scientifically designed to engage with your brain’s limbic system. This soothes the easily distracted fight or flight mechanism increasing attention span and general focus.
The science behind this.
We developed this in partnership with leading neuroscientists Dr. Evian Gordon (www.brainresource.com) and Dr. Stephen Sideroff (UCLA Professor of Psychology). Trials show typical 12-15% positive increase in focus biomarker and up to…